HR Officer

We are seeking a proactive and detail-oriented HR & Recruitment Officer to join our team in Oxford. This is an exciting opportunity to play a central role in delivering a high-quality, efficient HR service across the full employee lifecycle, with a particular focus on recruitment and onboarding.

About the Role

As HR & Recruitment Officer, you will manage end-to-end recruitment processes while providing comprehensive HR administrative support. You’ll work closely with hiring managers, applicants, and internal teams to ensure a smooth, professional, and compliant experience for all.

This is a varied role requiring excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Recruitment & Selection

• Manage the full recruitment lifecycle, from advert creation through to appointment and onboarding
• Draft and proofread job descriptions and adverts in line with policies
• Liaise with managers to define staffing needs and funding requirements
• Coordinate advertising through appropriate media channels
• Organise interviews, including scheduling, panel coordination, and candidate communication
• Support interview panels and provide guidance on recruitment procedures
• Use PeopleXD to manage recruitment activity, generate correspondence, and prepare shortlisting packs

Pre-employment Processes

• Conduct right to work and pre-employment checks
• Prepare and issue offer letters and contracts
• Support visa and immigration processes in collaboration with specialist teams
• Ensure all compliance requirements (e.g. ID checks, occupational health, NHS documentation where applicable) are met
• Maintain accurate and confidential employee records

Post-Appointment Support

• Coordinate onboarding and induction processes
• Monitor and record staff absence and leave
• Support probation and performance review processes
• Maintain up-to-date personnel files and HR systems

General HR Administration

• Act as a first point of contact for HR queries via email, phone, and correspondence
• Provide guidance on HR policies and procedures
• Process payroll changes, timesheets, and casual worker payments
• Support internal communications and HR-related content
• Assist with projects, reporting, and continuous improvement initiatives
• Maintain compliance with data protection and information security standards
• Support departmental initiatives such as Athena Swan Charter activities

Essential Criteria :

• Experience working in HR within the University of Oxford environment
• Hands-on experience using PeopleXD
• Strong understanding of UK employment legislation, including right to work, equality, and data protection