We are seeking a proactive and organised HR Administrator to support day-to-day HR operations, payroll administration and employee record management. The role combines HR systems administration, recruitment support, payroll coordination and customer service within a busy HR environment.
The position is set to commence ASAP and will be part-time 18.25hrs for an initial duration of 12 weeks with a pay rate of £14.98 per hour + holiday pay
Key Duties:
- Provide administrative support to senior HR colleagues and HR Business Partners
- Maintain employee records within PeopleXD and electronic filing systems, ensuring GDPR compliance
- Process HR and payroll data, including payroll changes, reports and data returns
- Support monthly payroll processes in line with deadlines and funding requirements
- Carry out right-to-work checks and maintain compliant personnel documentation
- Support recruitment, promotions, title conferment and related HR processes
- Prepare contracts, engagement letters and HR correspondence
- Act as first point of contact for HR enquiries via phone, email and face to face
- Organise meetings, maintain records and provide general administrative support
- Process purchase orders and invoices through Oracle Finance
- Support preparation of HR reports and maintain HR intranet content
Selection Criteria:
- GCSEs in English and Maths (or equivalent)
- Experience working within an HR environment
- Understanding of confidentiality, GDPR and information security requirements
- Experience using Microsoft Office, databases and HR systems
- Strong communication and customer service skills
- Ability to work independently and collaboratively
- Strong organisational skills and attention to detail
- Good numeracy skills, including basic payroll and leave calculations
- Proactive approach and ability to identify issues and follow up appropriately
Vacancy ID: 23080
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service