We are seeking an organised and proactive Office Manager to provide high-level administrative, financial and operational support across WildCRU’s research activities, coordinating projects, budgets, events and office functions while acting as a key point of contact for academics, staff, students and external partners.
The position is set to commence asap and will be full-time (37.5 hours per week) for 12 weeks initially (with a pay rate of £18.80 per hour + holiday pay).
Key Responsibilities:
Duties:
Key Responsibility
Project & Research Support
- Provide comprehensive project coordination and administrative support across multiple WildCRU research projects.
- Assist PIs with project set-up, including timelines, compliance requirements, and documentation.
- Support recruitment processes for research staff and students.
- Monitor project running costs and assist with budget management.
- Provide administrative support for grant applications and post-award management.
Financial & Grants Administration
- Track and manage project budgets, ensuring accurate reporting and compliance with funder requirements.
- Raise requisitions and support financial processes on behalf of the SMT and PIs.
- Liaise with University finance teams on accounts, expenditure, and grant-related matters.
Office & Operations Management
- Act as Office Manager for WildCRU, ensuring efficient day-to-day operations.
- Serve as a key liaison between SMT, PIs, and departmental staff.
- Manage office supplies and ordering processes.
- Oversee incoming and outgoing post and general office coordination.
Events & Visitor Coordination
- Coordinate WildCRU seminars and events (e.g. Friday talks).
- Manage visitor arrangements, including onboarding documentation and expense claims.
Staff & Student Support
- Respond to student and general enquiries, acting as a first point of contact.
- Support HR-related processes, including recruitment administration and exit interviews.
- Coordinate and support training activities for staff and students.
Process Improvement & Documentation
- Develop and maintain templates, guidance documents, and standard operating procedures.
Contribute to continuous improvement of administrative systems and processes within WildCRU.
Selection Criteria:
Essential
- Proven experience in project coordination, administration, or operations.
- Strong organisational skills with the ability to manage multiple priorities.
- Experience in financial administration, including budget tracking.
- Excellent interpersonal and communication skills, with the ability to work effectively with academic and professional staff.
- High level of accuracy and attention to detail.
- Ability to work independently and use initiative in a dynamic environment.
Desirable
- Experience working in a research or higher education environment.
- Familiarity with research grant processes and funder requirements.
- Experience supporting HR or recruitment processes.
- Interest in conservation, ecology, or wildlife research.
Vacancy ID: 23212
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service