This role would suit an experienced Personal Assistant with a proven track record of supporting senior leaders, managing complex diaries, and coordinating a wide range of administrative activities in a fast-paced environment.
Duties:
• Provide dedicated PA support, managing a complex diary and coordinating meetings on behalf of a senior leader.
• Arrange virtual and in-person meetings, including scheduling attendees, booking rooms, and coordinating logistics.
• Prepare and distribute agendas, meeting papers, invitations, and other supporting documentation.
• Take accurate meeting notes and minutes, ensuring actions and records are maintained effectively.
• Act as a key point of contact, handling enquiries professionally and liaising with colleagues and stakeholders at all levels.
• Provide proactive administrative support, maintaining accurate records and ensuring the smooth running of day-to-day operations.
Selection criteria:
• Experience of diary management and scheduling meetings
• Experience of organising meetings and taking minutes
• Strong organisational skills with the ability to prioritise tasks
• Good attention to detail and accuracy
• Strong communication skills and professional approach
• Proficiency in standard IT systems (e.g. Outlook, Word, Teams)
• Ability to work as part of a busy team
Vacancy ID: 23244
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service