We are seeking a detail-oriented and customer-focused Finance Assistant to provide efficient financial administration and support, processing transactions, resolving queries, maintaining accurate records, and ensuring compliance with financial regulations while delivering a high-quality service to staff, suppliers and stakeholders.
The position is set to commence ASAP and will be full-time (36.5 hours per week) for 12 weeks (with a pay rate of £14.98 per hour + holiday pay).
Key Responsibilities:
- Respond to a variety of enquiries, providing advice on financial procedures and policies to staff at various levels and escalating to more experienced Finance staff where necessary.
- Provide a high-quality service in a timely manner to the staff, colleagues and management.
- Update, provide and distribute standard financial reports on a weekly/monthly basis.
- Deal with queries from Suppliers via telephone/email/letter/fax regarding outstanding invoices, VAT/price/quantity queries.
- Process expenses claims, ensuring all supporting documentation is adequate and that all claims are in line with the University’s Expense Claims Policy.
- Process invoices in the Oracle Financial system and deal with anomalies, escalating complex queries to the most appropriate person within the Finance team.
- Raise Accounts Receivable invoices in the Oracle Financial system, keeping up to date records and assisting with any queries from end users and customers when necessary.
- Provide guidance to other NDCN staff directly involved in processing invoices, including the assignment of invoices for processing.
- Ensure all financial transactions are carried out in accordance with the University and external financial regulations
- Maintain good working relationships with key suppliers and the University's central finance office
- Prepare appropriate documentation to arrange student and visitor payments on a monthly and quarterly basis
- Keep up to date reconciliations of all Departmental Barclaycards and ensure timely submission of Monthly Barclaycard statements to Central Payments Team.
- Help co-ordinate with other members of the finance team the archiving of historic accounts payable, accounts receivable and expense claim documents.
- Assist with the collection of documents for audit purposes when required
- Undertake other duties in the department from time to time as determined commensurate with the grade and responsibilities of this post, and any other reasonable request
Selection Criteria:
- Experience of Financial Administration
- Educated to A Level standard or equivalent
- Advanced use of Microsoft Word and Excel
- Able to organise own workload and work to deadlines
- Able to generate high volumes of accurate work under pressure in a busy service-oriented environment
- Excellent communication and interpersonal skills, with the ability to communicate effectively with people at all levels both in writing and verbally.
- Ability and willingness to work effectively using own initiative with minimum supervision.
- A flexible attitude to support team members and colleagues by assisting with tasks or requests when required.
- Experience of using an accounting system Oracle.
Vacancy ID: 23263
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service